Edit Authority Records and Update Linked Records

When you modify and save an authority record, Polaris checks to see if there are bibliographic records with a heading linked to the authority record or cross-referenced headings in other authority records. You can also use the Check For Linked Records option on the Tools menu to check for linked records before saving the record. If there are linked records, and the heading or usage has changed, you can resolve the discrepancies automatically when you save the record.

To edit authority records and update linked records:

Tip:
To see a list of the bibliographic records linked to an authority record, select Links > Bibliographic Records or click .

1. Open the Authority Record workform.
2. Edit the heading.
3. Save the authority record.

Note:
The options for automatically modifying the linked records appear only when you save the authority record.

If there are affected headings, the Check for Linked Records Results dialog box appears. The dialog box displays the number of bibliographic records and the number of See also references that will be affected by this change. It also displays reasons why the headings and/or references will become unlinked.

4. If there are linked bibliographic or authority records that will be affected by the change in the authority record, select one of the following options:
   • To leave the heading links as they are, do not select any option and click Cancel.
   • To modify the heading in the bibliographic or authority records to match the new heading in the edited authority record, click Modify the headings (or references) to match the new authority heading.
   • To delete the heading and tag in the bibliographic or authority records to which the edited authority record is linked, click Delete the headings (or references).
   • To remove links to any bibliographic headings linked to the edited authority record, click Unlink the headings (or references). The heading remains in the bibliographic or authority record as an unauthorized heading.
5. Click Continue Saving to update the linked headings automatically.

Related Information

Check headings before saving changes to the authority record - To see the linked headings that would be affected by your changes, select Tools > Check For Linked Records or click  from the Authority Record workform. The Check for Linked Records Results dialog box appears if there are linked records that would be affected by the change. If no linked headings or no heading problems were found, a No records were affected message appears. You can click Show Linked Bibliographic Headings or Show Linked See Also References to see a list of the linked records.